Agenda for the Annual Parish Council Meeting 15th May 2024

To be held at Great Preston Village Hall, Preston Lane, Great Preston, LS26 8AS on Wednesday 15th May 2024 at 19:00hrs

Members of the Council are summoned to attend this meeting. Meetings are open to the press and public. The press and public may only speak during the 15 minute public forum Open Session.

AGENDA 15th May 2024 GALPPC MEETING               

 

  1. Chairperson’s Welcome, Open the Meeting and Receive Apologies.

 

  1. To elect a Chairman for 2024/25 and to receive the elected Chair’s Declaration of Acceptance of Office.

 

  1. To disclose or draw attention to any pecuniary interests and any other significant interests that the members wish to declare in the public interest, for the purposes of the Localism Act 2011 and the Member’s Code of Conduct.
  2. a) To agree that each member will review their Register of Interests and notify the Clerk of any amendments/changes within the next 14 days.

 

  1. To appoint councillors to the Village Hall Management Committee

 

  1. To consider councillors, either individually or in groups, to be involved/work within in the following areas:
  2. a) Governance & Policy Development
  3. b) Village Hall Liaison
  4. c) Property& Asset Management
  5. d) Environment Working
  6. e) Finance Advisory
  7. f) Event Organisation

 

  1. To appoint a Councillor to undertake internal control checks

 

  1. To review and appoint representatives on the under mentioned bodies:
  2. a) YLCA Council Representative

 

  1. To review and adopt the following policies/policy amendments:
  2. a) Financial Regulations May 2024
  3. b) Bio Diversity Policy May 2024
  4. c) Business Continuity Plan May 2024
  5. d) Media Policy May 2024
  6. e) Employee Expenses Policy May 2024
  7. f) Risk Management Policy May 2024

 

  1. To receive and note the review of Internal Controls for 2023-24

 

  1. To receive and note the year-end accounts for the financial year 2023-24

 

  1. To receive and note the Annual Internal Audit Report for the financial year 2023/24 (page 3 of the Annual Governance and Accountability Return)

 

  1. To approve the Annual Governance Statement 2023/24 (Section 1 of the Annual Governance and Accountability Return)

 

  1. To approve the Accounting Statements 2023/24 (Section 2 of the Annual Governance and Accountability Return)

 

  1. To note the dates of Monday 3rd June 2024 – Friday 12th July 2024 for the exercising of electors public rights

 

  1. To receive and note an updated Asset Register

 

  1. To adopt the Annual Risk Assessment for 2024/25

 

  1. To approve the list of continuing suppliers for 2024/25

 

  1. To approve the annual direct debit for the ICO subscription and the monthly direct debit for NEST Pensions

 

  1. To agree the Schedule of Meetings for 2024/25

 Email: clerk@greatandlittlepreston-pc.gov.uk

 

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later). However a copy of the full recording protocol and Code of practice for use by Third Parties is available from the Clerk.

Accessibility by WAH