Agenda for the Parish Council Meeting 31st January 2024

To be held at Great Preston Village Hall, Preston Lane, Great Preston,

LS26 8AS on Wednesday 31st January 2024 at 19:00hrs

Members of the Council are summoned to attend this meeting. Meetings are open to the press and public. The press and public may only speak during the 15 minute public forum Open Session.

AGENDA 31st January 2024 G&LPPC MEETING    

Open Session – members of the press or public may raise any matters concerning the Parish.

  • Each Parishioner will be allowed a maximum of 5 minutes to speak to the Parish Council. Thereafter any member of the Press or Public remaining for the duration of the meeting are silent observers and must not take part in any question, answer or discussion.
  • Complaints to the Council are not permitted during the Open Session and should be addressed via the council’s Complaints Policy. If detailed points are raised, then this must also be put into writing.
  • The Council cannot take a decision on any points raised at public session unless the issue is specified on the agenda.
  1. Chairperson’s Welcome and Open the Meeting;
  2. a) To receive apologies and accept/approve reasons for absence
  3. b) To disclose or draw attention to any disclosable pecuniary interests and any other significant interests, or dispensations required.

 

  1. To confirm that the Minutes of the Meeting of the Annual Parish Council Meeting held on the 29th November 2023 be signed as a true and correct record

 

  1. To receive information on the following on-going issues and decide further action where necessary

3.1 To decide on the next course of action with regards to the adverse possession claim case

3.2 To receive any updates on the residential encroachments into Peasecroft Wood

3.3 To accept the quotes for an amendment to the Village Hall exterior lights

3.4 To agree to provide 2 memorial plaques for the log seat in the Jubilee Garden

3.5 To receive an update regarding the Woodland Management Programme

  1. i) To discuss and approve the potential associated costs with the Woodland Management Programme

 

  1. Finance November, December and January 2024

4.1 To receive and note a bank/accounting system transaction reconciliation

4.2 To receive and approve the Financial Schedule

4.3 To consider In Bloom’s grant application

4.4 To receive and note budget forecast comparisons to actual spend

4.5 To receive an update on the application of grant funding for the Village Hall building works

4.6 To decide whether to make any changes to the grass cutting contract and maintenance contracts considering the related contractual legalities and budget as a whole

4.7 To receive and approve the draft budget for the 2024/25 financial year

4.8 To receive and approve the precept for the 2024/25 financial year

 

  1. Administrative/Management Matters – to receive current reports, advice or updates from any of the following and resolve further actions:

5.1 Governance and Policy

5.2 Villages Maintenance

  1. a) To discuss and agree any jobs considered outstanding/in need of carrying out around the villages

5.3 Village Hall

  1. a) To note the update report provided by Cllr. Dickinson
  2. b) To consider the proposal to locate a compost heap/bin in the Village Hall grounds.
  3. Parish Projects or Issues and Environment – to receive any current reports or updates and resolve any further actions on any of the following:

6.1 Public reports

6.2 Highways

  1. a) Traffic calming
  2. i) To provide an update in relation to traffic calming on Preston Lane, Whitehouse Lane and Berry Lane

6.3 Environmental

  1. a) Peasecroft Wood
  2. b) Parish Field

6.4 Events

  1. a) To confirm the date for the summer 2024 event at the Village Hall
  2. b) To consider plans for the 80th Anniversary of D-Day on 6th June
  3. c) To decide on a date for the Christmas Light Switch-on 2024

6.5 To provide an update on councillor recruitment

 

  1. To consider and note/decide upon the following planning applications or decisions:
  • 23/07630/FU 2 Albert Court Great Preston

 

  1. To receive any other Communication & Correspondence

8.1 To receive information about communications, meetings or training attended by Members and the Clerk.

  1. a) To note the report on the last YLCA branch meeting circulated by Cllr. Dickinson

8.2 To consider the following new correspondence received and decide any action where necessary.

 

  1. To notify the clerk of matters for inclusion on the agenda of the next meeting

 

  1. Date of Next Meeting – to consider and agree date of future meeting of the Council.

 

 

Authorised Signature:                                                          Mrs S. Bath (Clerk to the Council & RFO)

Email: clerk@greatandlittlepreston-pc.gov.uk

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later). However a copy of the full recording protocol and Code of practice for use by Third Parties is available from the Clerk.

Accessibility by WAH