Agenda for the Parish Council Meeting on the 4th October 2023

To be held at Great Preston Village Hall, Preston Lane, Great Preston,

LS26 8AS on Wednesday 4th October 2023 at 19:00hrs

Members of the Council are summoned to attend this meeting. Meetings are open to the press and public. The press and public may only speak during the 15 minute public forum Open Session.

AGENDA 4th October 2023 G&LPPC MEETING    

Open Session – members of the press or public may raise any matters concerning the Parish.

  • Each Parishioner will be allowed a maximum of 5 minutes to speak to the Parish Council. Thereafter any member of the Press or Public remaining for the duration of the meeting are silent observers and must not take part in any question, answer or discussion.
  • Complaints to the Council are not permitted during the Open Session and should be addressed via the council’s Complaints Policy. If detailed points are raised, then this must also be put into writing.
  • The Council cannot take a decision on any points raised at public session unless the issue is specified on the agenda.
  1. Chairperson’s Welcome and Open the Meeting;
  2. a) To receive apologies and accept/approve reasons for absence
  3. b) To disclose or draw attention to any disclosable pecuniary interests and any other significant interests, or dispensations required.

 

  1. To confirm that the Minutes of the Meeting of the Annual Parish Council Meeting held on the 26th July 2023 be signed as a true and correct record

 

  1. To receive information on the following on-going issues and decide further action where necessary

3.1 To decide whether to object as a Parish Council to the following planning applications:

  1. a) Battery Energy Storage Facility – 23/04414/FU – Land Off Newton Lane Ledston WF10 2AW
  2. b) Installation and operation of a Battery Energy Storage System and associated infrastructure – 23/03233/FU Land To The North Of Allerton Bywater, To The West Of The A656 Barnsdale Road South Of Kippax

3.2 To decide on the location of the Speed Indicator Device considering the newly implemented 20mph speed humps on Preston Lane

3.3 To provide an update on the adverse possession claim case

 

  1. Finance July, August and September 2023

4.1 To receive and note a bank/accounting system transaction reconciliation

4.2 To receive and approve the Financial Schedule

4.3 To receive and note budget forecast comparisons to actual spend

4.4 To receive an update on the application of grant funding for the Village Hall building works

 

  1. Administrative/Management Matters – to receive current reports, advice or updates from any of the following and resolve further actions:

5.1 Governance and Policy

  1. a) To note the 2023/23 External Audit report (AGAR)

5.2 Villages Maintenance

  1. a) To discuss and agree any jobs considered outstanding/in need of carrying out around the villages

5.3 Village Hall

  1. a) To receive and sign the Standing Orders for governance of the Village Hall Management Committee
  2. b) To accept a quote for the Village Hall roofing works

 

  1. Parish Projects or Issues and Environment – to receive any current reports or updates and resolve any further actions on any of the following:

6.1 Public reports

6.2 Highways

  1. a) Traffic calming
  2. i) To provide an update in relation to traffic calming on Whitehouse Lane/Berry Lane

6.3 Environmental

  1. a) Peasecroft Wood
  2. i) To receive an update regarding the Woodland Management Programme and decide on any further actions
  3. ii) To receive any updates on the residential encroachments into Peasecroft Wood
  4. b) Parish Field
  5. i) To decide if and when the Parish Field should have third cut at a cost of £165
  6. c) Wildflower Meadow
  7. i) To decide if and when the Wildflower Meadow should have a third cut at a cost of £165

6.4 Events

  1. a) To confirm the date for Remembrance Sunday as Sunday 12th November
  2. i) To decide on the size of wreath to order
  3. b) Christmas Lights Switch-on
  4. i) To discuss the costs associated and booking of a choir
  5. ii) To confirm Preston Players as entertainment

iii) To agree on the charge to hold a stall

  1. iv) To agree to the quote for a magician/children’s entertainer
  2. v) To accept a quote for an event first aider

vi To decide how the food and drink will be charged at the switch-on

vii) To appoint a caterer(s) for the switch-on

viii) To decide on the gifts to be given to children at the switch-on

  1. c) To consider a legacy event for summer 2024 following on from the Leeds Culture 2023
  2. d) To consider plans for the 80th Anniversary of D-Day on 6th June

6.5 To provide an update on councillor recruitment

6.6 To provide an update on an Orchard for the Parish Field

  1. a) To confirm that the Apple Event and launch of the public consultation will be rescheduled for 15th October 2023
  2. b) To approve the content of the Public Consultation to be launched at the Apple Event

6.7 To receive an update on the missing letters on the War Memorial

 

  1. To consider and note/decide upon the following planning applications or decisions:

 

  1. To receive any other Communication & Correspondence

8.1 To receive information about communications, meetings or training attended by Members and the Clerk.

8.2 To consider the following new correspondence received and decide any action where necessary.

 

  1. To notify the clerk of matters for inclusion on the agenda of the next meeting

 

  1. Date of Next Meeting – to consider and agree date of future meeting of the Council.

 

 

Authorised Signature:                                                          Mrs S. Bath (Clerk to the Council & RFO)

Email: clerk@greatandlittlepreston-pc.gov.uk

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later). However a copy of the full recording protocol and Code of practice for use by Third Parties is available from the Clerk.

Accessibility by WAH